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To delete a Smart Folder, CONTROL+click or right-click the Smart Folder, and then click Delete. Deleting a Smart Folder does not delete any of the items in the Smart Folder. Jan 29, 2016 - Create Smart Folders that automatically find and organize files on your Mac by your search criteria and update constantly. URL: In this article, you will find the instructions on how to archive mailbox data in Outlook 2011 and Outlook 2016 for Mac.

This document will provide instructions on how to use the search function within Outlook for Mac.

Finding an E-mail

Using the quick search to search current folder

1. Locate the quick search bar in the upper right of Outlook
2. Type the word you wish to use to search by then select the category from the drop down
3. Your results will appear based off what you searched for.
4. Click the x in the search bar to clear your search.

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Using the full search options

If you want to refine your search even more, you have the option of changing search criteria.

• To do so, click the search bar in the upper right. You will see another option called 'Search' added to your tools.

  From here you can:

  • Select Subfolders , All Mailboxes, or All Outlook Items to specify where you want the search to look.
  • Search for Attachments, Subjects, who you received the e-mail from or who you sent it to along with when it was sent or received.

Notes:

• If you don't click Close Search, the Search tab remains active. The item list continues to show the search results even if you click another tab, such as the Home tab.
• An Outlook search includes the file names of attachments but not the text inside attachments.
• To save a search as a Smart Folder, on the Search tab, click Save Search, and then enter a name for it under Smart Folders.
• Further search resources can be viewed on Microsoft's support pages.

Microsoft has recently announced a new Office for Mac Insider build, and this time the focus is on the Outlook email client.

Office version 16.43 (20093000) comes with Outlook features that Microsoft announced only a few days ago, including an improved UX to align with Apple’s new macOS Big Sur.

But at the same time, the update also includes Fluent icons, thus making Outlook overall feel more modern on Apple devices.

“The new Outlook for Mac gets an update to the user experience to align better with the UX changes within MacOS Big Sur. Crafted specifically for the Mac, you will now find rounded corners in the buttons, message list, and conversation pane that are influenced by Big Sur. We have also incorporated friendly and modern Fluent icons that establish a consistent experience across our products and services,” Microsoft explains.

More natural searching

This update also enables the Natural Language Search, which allows users to search in Office without the need for specific keywords. In other words, you can use the search box just like you’d ask a question, and Office will then try to determine what you’re actually looking for and provide you with accurate results.

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Microsoft is also introducing Saved Search in this update, also known as Smart Folders.

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“A Saved Search, also known as a smart folder or a search folder, is a virtual folder that dynamically displays a set of search results. For example, you could create a search to find all the items in the Manager category. This search can be saved as a Saved Search so that you can use these search criteria later without having to manually re-create the search,” the company explains.

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All these improvements are currently part of the latest Office build for the Fast ring, and they should go live for production devices when the testing phase is complete.